Play With Fire Rehearsal Studios – Terms and Conditions – Version 1.8 | Last Updated: 09 June 2026
Play With Fire Rehearsal Studios is a trading name of Mindful Acting Ltd. All bookings and contracts are entered into with Mindful Acting Ltd trading as Play With Fire Rehearsal Studios. By booking a rehearsal space with Play With Fire Rehearsal Studios, you agree to the following terms and conditions:
1. Booking Confirmation and Payment
1.1 When you submit a booking request and provide your payment details, you acknowledge that this is a request, not a guaranteed reservation.
1.2 If your booking is accepted, we will immediately charge the full amount to the card on file and send a confirmation email.
1.3 This process operates similarly to the confirmation-required booking model used by platforms like Airbnb.
1.4 Clients must provide truthful information regarding the nature of their production, intended use of the space, and financial capacity. Misrepresentation of any of these details may affect eligibility for discounted rates. Enforcement of any consequences, including recovery of owed amounts, is set out in Section 16.
2. Refunds
2.1 All bookings are non-refundable.
2.2 We do not offer refunds for cancellations or no-shows, except in extreme circumstances, at the sole discretion of Play With Fire Rehearsal Studios.
3. Credit Policy
3.1 In certain circumstances, credit may be issued instead of a refund.
3.2 This will be determined on a case-by-case basis at the sole discretion of Play With Fire Rehearsal Studios’ operators.
4. Booking Confirmation
4.1 A booking is only confirmed upon receipt of payment and a confirmation email.
4.2 Until confirmation is received, your booking is not guaranteed.
5. Usage Policies
5.1 Play With Fire Rehearsal Studios operates as a self-use facility. There is no on-site receptionist, and all users are responsible for their own safety and conduct while on the premises.
5.2 Hirers must exercise reasonable care at all times and provide their own first aid provisions where required.
5.3 Clients must not use the premises for any unlawful, hazardous, or inappropriate purpose.
5.4 Open flames, alcohol or drug use, and glitter are strictly prohibited anywhere on the premises.
6. Hirer Responsibility and Insurance
6.1 All hirers are solely responsible for their conduct, activities, and use of the studio during their booking.
6.2 Where the hirer is an organisation, company, or group running classes, workshops, or rehearsals involving third parties, the hirer is required to maintain adequate Public Liability Insurance and, upon request, provide evidence of such cover.
6.3 Individual hirers who do not hold their own insurance expressly acknowledge and agree that they remain personally liable for any and all injury, damage, or loss caused to the studio, its equipment, to themselves or to third parties during their booking.
6.4 The studio’s insurance cover extends only to loss, injury, or damage arising from the negligence of Mindful Acting Ltd trading as Play With Fire Rehearsal Studios in respect of the premises and fixtures. It does not cover the hirer’s activities, negligence, or omissions.
7. Equipment Usage
7.1 No equipment within the studio may be moved, borrowed, or used except for: the speaker system, the television, and extension cords available in the main space.
8. Safety Instructions
8.1 After booking confirmation, you will receive videos explaining how to use heating and other equipment safely.
8.2 You must follow these instructions for the safety of all users and the space.
9. Security and Safety
9.1 Security cameras are installed throughout the premises.
9.2 Clients must adhere to safety guidelines and exercise caution at all times.
9.3 Access codes for the studio are private and must not be shared with any third party, including other participants in your booking. Any damage, theft, misuse of the space, or any other foreseeable incident that results from sharing access codes will be the full responsibility of the booking party, financially and otherwise.
10. Availability
10.1 We strive to accommodate all bookings but cannot guarantee availability.
10.2 We reserve the right to cancel or refuse bookings due to availability or unforeseen circumstances.
10.3 In such cases, payments made will be refunded or credited accordingly.
11. Changes to Bookings
11.1 Booking changes may be accommodated based on availability and at our discretion.
11.2 Additional charges may apply for rescheduling or extending confirmed bookings.
12. Code of Conduct
12.1 Clients must behave professionally and respectfully while on the premises.
12.2 Inappropriate or disruptive conduct may result in immediate cancellation of the booking without refund.
13. Liability
13.1 Mindful Acting Ltd trading as Play With Fire Rehearsal Studios is not liable for any loss, damage, or injury sustained during use of the facilities, except where liability cannot be excluded by law.
13.2 Clients are responsible for their own belongings and equipment.
14. Indemnification
14.1 By using our services, you agree to indemnify and hold harmless Mindful Acting Ltd trading as Play With Fire Rehearsal Studios, together with any affiliates, from any claims, damages, or liabilities arising from your use of the space.
15. Director and Officer Liability
15.1 All contracts, bookings, and agreements are made solely with Mindful Acting Ltd as the contracting entity.
15.2 No director, officer, shareholder, or employee of Mindful Acting Ltd may be held personally liable for any claim, loss, damage, injury, or legal action connected to the use of the premises or services, except where liability cannot be excluded by law.
15.3 Any claims or legal actions must be directed exclusively toward Mindful Acting Ltd.
16. Damage and Liability for Property
16.1 Clients are responsible for any and all damage caused to the premises, equipment, fittings, or structure of Play With Fire Rehearsal Studios.
16.2 This includes accidental damage, negligence, misuse, fire damage, or failure to follow safety instructions.
16.3 By booking, you agree:
• To cover the full cost of repair, replacement, or cleaning;
• That this includes labour costs, admin time, and reasonable compensation for lost time, including time spent by studio staff arranging or executing repairs;
• That Play With Fire Rehearsal Studios may charge your card on file without additional consent to recover these costs;
• That if the charge is unsuccessful or no card is available, you will pay the full amount within 7 days of receiving an invoice;
• That failure to pay may result in legal action and liability for any recovery or legal fees.
16.4 If a booking is found to have been made under false pretences to access discounted rates, including misrepresenting a funded or large-scale production as a grassroots or low-budget project, Play With Fire Rehearsal Studios may charge the difference between the discounted and standard rate to the card on file without further consent. Payment is due immediately, and non-payment may result in legal action, including recovery costs. Lower-tier rates are reserved for grassroots or independent projects, including Arts Council funded projects with a total production budget under £30,000.
16.5 No scenery, rigging, staging, set pieces, props, technical equipment, signage, decorations or other materials may be affixed to walls, floors, ceilings, doors, windows, mirrors or other parts of the premises by means of screws, nails, bolts, adhesives, tape, fixings or any other method without prior written consent from Play With Fire Rehearsal Studios.
16.6 Where tape is required for rehearsal purposes, only low-tack rehearsal or dance floor tape may be used. The use of any tape or adhesive product likely to damage flooring, paintwork or other surfaces is prohibited without prior written consent.
16.7 The hirer is responsible for ensuring that all tape, floor markings, spike marks, adhesive materials, signage, props, equipment and other items introduced during the hire period are completely removed before the end of the booking.
16.8 The hirer shall be responsible for the full cost of rectifying any damage, staining, residue, marking or excessive cleaning resulting from the use of tape, adhesives, fixings or other materials brought onto the premises.
17. Security Deposit
17.1 Play With Fire Rehearsal Studios reserves the right to require a refundable security deposit for any booking at its sole discretion.
17.2 Security deposits may be required for commercial bookings, multi-day bookings, bookings involving storage, large-scale productions, or any booking which Play With Fire Rehearsal Studios reasonably considers to present an increased risk of damage, loss, excessive cleaning requirements, or additional costs.
17.3 The amount of any required security deposit shall be communicated to the hirer in advance and must be paid before access to the premises is granted.
17.4 The security deposit is separate from and in addition to any hire fees or other charges.
17.5 Following the hire period, the security deposit shall be returned within 14 days, less any sums reasonably required to cover:
17.6 Where the cost of damage, loss or other charges exceeds the value of the security deposit, the hirer shall remain liable for the full balance.
17.7 Play With Fire Rehearsal Studios shall determine any deductions reasonably and in good faith based on inspection of the premises and any available evidence.
18. Storage of Property
18.1 Any permission granted to store costumes, props, scenery, equipment or other items on the premises is entirely at the discretion of Play With Fire Rehearsal Studios.
18.2 Storage availability is limited and is not guaranteed unless expressly agreed in writing.
18.3 The hirer must provide accurate information regarding the nature, quantity and approximate dimensions of all items intended for storage. Any storage quote provided by Play With Fire Rehearsal Studios is based on the information supplied by the hirer.
18.4 Where the quantity, volume, footprint or nature of stored items exceeds that declared by the hirer, Play With Fire Rehearsal Studios reserves the right to charge additional storage fees based on the actual space occupied, refuse storage of excess items, require excess items to be removed immediately, or relocate excess items at the hirer's expense where reasonably necessary for operational purposes.
18.5 Any additional storage fees arising from undeclared, inaccurate or excess storage requirements shall become immediately payable upon invoice and may be deducted from any security deposit held.
18.6 All items are stored entirely at the hirer's own risk.
18.7 Play With Fire Rehearsal Studios accepts no responsibility or liability for the loss, theft, damage, deterioration or destruction of any stored property except to the extent such loss or damage is caused directly by the negligence of Mindful Acting Ltd.
18.8 The hirer warrants that all stored items are lawful, safe and suitable for storage within an arts venue environment.
18.9 No hazardous materials, flammable substances, explosives, illegal items or materials presenting a health and safety risk may be stored on the premises without prior written consent.
18.10 Play With Fire Rehearsal Studios reserves the right to refuse, relocate, consolidate or remove any stored item where it reasonably considers this necessary for operational, safety, space management or legal reasons. Any costs incurred shall be payable by the hirer.
18.11 The hirer remains fully responsible for any damage, injury, loss or liability arising from stored items.
18.12 All stored items must be removed immediately upon the conclusion of the hire period unless otherwise agreed in writing.
18.13 Any property left on the premises after the agreed hire period may be removed, relocated, stored elsewhere or disposed of by Play With Fire Rehearsal Studios following reasonable efforts to contact the hirer. Any costs incurred shall be payable by the hirer.
19. Contact Information
Play With Fire Rehearsal Studios
Phone: 07948103445
Email: [email protected]
20. CCTV and Data Protection
20.1 CCTV is in operation throughout the premises for the purposes of security and the safety of clients, staff, and property.
20.2 Recordings are stored securely and retained for a maximum of 90 days. In practice, footage may be deleted sooner where no longer required for the stated purposes.
20.3 Clients and visitors have the right to request access to footage in which they appear. Requests must be made in writing to Mindful Acting Ltd trading as Play With Fire Rehearsal Studios at [email protected].
20.4 All CCTV processing is conducted in accordance with the Data Protection Act 2018 and UK GDPR.
21. Governing LawThese Terms and Conditions are governed by the laws of England and Wales. Any dispute arising out of or in connection with these Terms and Conditions, the hire of the premises, or any services provided by Play With Fire Rehearsal Studios shall be subject to the exclusive jurisdiction of the courts of England and Wales.
Play With Fire Rehearsal Studios is a trading name of Mindful Acting Ltd. All bookings and contracts are entered into with Mindful Acting Ltd trading as Play With Fire Rehearsal Studios. By booking a rehearsal space with Play With Fire Rehearsal Studios, you agree to the following terms and conditions:
1. Booking Confirmation and Payment
1.1 When you submit a booking request and provide your payment details, you acknowledge that this is a request, not a guaranteed reservation.
1.2 If your booking is accepted, we will immediately charge the full amount to the card on file and send a confirmation email.
1.3 This process operates similarly to the confirmation-required booking model used by platforms like Airbnb.
1.4 Clients must provide truthful information regarding the nature of their production, intended use of the space, and financial capacity. Misrepresentation of any of these details may affect eligibility for discounted rates. Enforcement of any consequences, including recovery of owed amounts, is set out in Section 16.
2. Refunds
2.1 All bookings are non-refundable.
2.2 We do not offer refunds for cancellations or no-shows, except in extreme circumstances, at the sole discretion of Play With Fire Rehearsal Studios.
3. Credit Policy
3.1 In certain circumstances, credit may be issued instead of a refund.
3.2 This will be determined on a case-by-case basis at the sole discretion of Play With Fire Rehearsal Studios’ operators.
4. Booking Confirmation
4.1 A booking is only confirmed upon receipt of payment and a confirmation email.
4.2 Until confirmation is received, your booking is not guaranteed.
5. Usage Policies
5.1 Play With Fire Rehearsal Studios operates as a self-use facility. There is no on-site receptionist, and all users are responsible for their own safety and conduct while on the premises.
5.2 Hirers must exercise reasonable care at all times and provide their own first aid provisions where required.
5.3 Clients must not use the premises for any unlawful, hazardous, or inappropriate purpose.
5.4 Open flames, alcohol or drug use, and glitter are strictly prohibited anywhere on the premises.
6. Hirer Responsibility and Insurance
6.1 All hirers are solely responsible for their conduct, activities, and use of the studio during their booking.
6.2 Where the hirer is an organisation, company, or group running classes, workshops, or rehearsals involving third parties, the hirer is required to maintain adequate Public Liability Insurance and, upon request, provide evidence of such cover.
6.3 Individual hirers who do not hold their own insurance expressly acknowledge and agree that they remain personally liable for any and all injury, damage, or loss caused to the studio, its equipment, to themselves or to third parties during their booking.
6.4 The studio’s insurance cover extends only to loss, injury, or damage arising from the negligence of Mindful Acting Ltd trading as Play With Fire Rehearsal Studios in respect of the premises and fixtures. It does not cover the hirer’s activities, negligence, or omissions.
7. Equipment Usage
7.1 No equipment within the studio may be moved, borrowed, or used except for: the speaker system, the television, and extension cords available in the main space.
8. Safety Instructions
8.1 After booking confirmation, you will receive videos explaining how to use heating and other equipment safely.
8.2 You must follow these instructions for the safety of all users and the space.
9. Security and Safety
9.1 Security cameras are installed throughout the premises.
9.2 Clients must adhere to safety guidelines and exercise caution at all times.
9.3 Access codes for the studio are private and must not be shared with any third party, including other participants in your booking. Any damage, theft, misuse of the space, or any other foreseeable incident that results from sharing access codes will be the full responsibility of the booking party, financially and otherwise.
10. Availability
10.1 We strive to accommodate all bookings but cannot guarantee availability.
10.2 We reserve the right to cancel or refuse bookings due to availability or unforeseen circumstances.
10.3 In such cases, payments made will be refunded or credited accordingly.
11. Changes to Bookings
11.1 Booking changes may be accommodated based on availability and at our discretion.
11.2 Additional charges may apply for rescheduling or extending confirmed bookings.
12. Code of Conduct
12.1 Clients must behave professionally and respectfully while on the premises.
12.2 Inappropriate or disruptive conduct may result in immediate cancellation of the booking without refund.
13. Liability
13.1 Mindful Acting Ltd trading as Play With Fire Rehearsal Studios is not liable for any loss, damage, or injury sustained during use of the facilities, except where liability cannot be excluded by law.
13.2 Clients are responsible for their own belongings and equipment.
14. Indemnification
14.1 By using our services, you agree to indemnify and hold harmless Mindful Acting Ltd trading as Play With Fire Rehearsal Studios, together with any affiliates, from any claims, damages, or liabilities arising from your use of the space.
15. Director and Officer Liability
15.1 All contracts, bookings, and agreements are made solely with Mindful Acting Ltd as the contracting entity.
15.2 No director, officer, shareholder, or employee of Mindful Acting Ltd may be held personally liable for any claim, loss, damage, injury, or legal action connected to the use of the premises or services, except where liability cannot be excluded by law.
15.3 Any claims or legal actions must be directed exclusively toward Mindful Acting Ltd.
16. Damage and Liability for Property
16.1 Clients are responsible for any and all damage caused to the premises, equipment, fittings, or structure of Play With Fire Rehearsal Studios.
16.2 This includes accidental damage, negligence, misuse, fire damage, or failure to follow safety instructions.
16.3 By booking, you agree:
• To cover the full cost of repair, replacement, or cleaning;
• That this includes labour costs, admin time, and reasonable compensation for lost time, including time spent by studio staff arranging or executing repairs;
• That Play With Fire Rehearsal Studios may charge your card on file without additional consent to recover these costs;
• That if the charge is unsuccessful or no card is available, you will pay the full amount within 7 days of receiving an invoice;
• That failure to pay may result in legal action and liability for any recovery or legal fees.
16.4 If a booking is found to have been made under false pretences to access discounted rates, including misrepresenting a funded or large-scale production as a grassroots or low-budget project, Play With Fire Rehearsal Studios may charge the difference between the discounted and standard rate to the card on file without further consent. Payment is due immediately, and non-payment may result in legal action, including recovery costs. Lower-tier rates are reserved for grassroots or independent projects, including Arts Council funded projects with a total production budget under £30,000.
16.5 No scenery, rigging, staging, set pieces, props, technical equipment, signage, decorations or other materials may be affixed to walls, floors, ceilings, doors, windows, mirrors or other parts of the premises by means of screws, nails, bolts, adhesives, tape, fixings or any other method without prior written consent from Play With Fire Rehearsal Studios.
16.6 Where tape is required for rehearsal purposes, only low-tack rehearsal or dance floor tape may be used. The use of any tape or adhesive product likely to damage flooring, paintwork or other surfaces is prohibited without prior written consent.
16.7 The hirer is responsible for ensuring that all tape, floor markings, spike marks, adhesive materials, signage, props, equipment and other items introduced during the hire period are completely removed before the end of the booking.
16.8 The hirer shall be responsible for the full cost of rectifying any damage, staining, residue, marking or excessive cleaning resulting from the use of tape, adhesives, fixings or other materials brought onto the premises.
17. Security Deposit
17.1 Play With Fire Rehearsal Studios reserves the right to require a refundable security deposit for any booking at its sole discretion.
17.2 Security deposits may be required for commercial bookings, multi-day bookings, bookings involving storage, large-scale productions, or any booking which Play With Fire Rehearsal Studios reasonably considers to present an increased risk of damage, loss, excessive cleaning requirements, or additional costs.
17.3 The amount of any required security deposit shall be communicated to the hirer in advance and must be paid before access to the premises is granted.
17.4 The security deposit is separate from and in addition to any hire fees or other charges.
17.5 Following the hire period, the security deposit shall be returned within 14 days, less any sums reasonably required to cover:
- Damage to the premises, fixtures, fittings, furniture, equipment, flooring, walls, doors, windows or other property;
- Excessive cleaning beyond that reasonably required following normal use;
- Loss of keys, access devices, security credentials or equipment;
- Unauthorised use of the premises;
- Costs arising from breaches of these Terms and Conditions;
- Any unpaid fees, storage charges or other sums due.
17.6 Where the cost of damage, loss or other charges exceeds the value of the security deposit, the hirer shall remain liable for the full balance.
17.7 Play With Fire Rehearsal Studios shall determine any deductions reasonably and in good faith based on inspection of the premises and any available evidence.
18. Storage of Property
18.1 Any permission granted to store costumes, props, scenery, equipment or other items on the premises is entirely at the discretion of Play With Fire Rehearsal Studios.
18.2 Storage availability is limited and is not guaranteed unless expressly agreed in writing.
18.3 The hirer must provide accurate information regarding the nature, quantity and approximate dimensions of all items intended for storage. Any storage quote provided by Play With Fire Rehearsal Studios is based on the information supplied by the hirer.
18.4 Where the quantity, volume, footprint or nature of stored items exceeds that declared by the hirer, Play With Fire Rehearsal Studios reserves the right to charge additional storage fees based on the actual space occupied, refuse storage of excess items, require excess items to be removed immediately, or relocate excess items at the hirer's expense where reasonably necessary for operational purposes.
18.5 Any additional storage fees arising from undeclared, inaccurate or excess storage requirements shall become immediately payable upon invoice and may be deducted from any security deposit held.
18.6 All items are stored entirely at the hirer's own risk.
18.7 Play With Fire Rehearsal Studios accepts no responsibility or liability for the loss, theft, damage, deterioration or destruction of any stored property except to the extent such loss or damage is caused directly by the negligence of Mindful Acting Ltd.
18.8 The hirer warrants that all stored items are lawful, safe and suitable for storage within an arts venue environment.
18.9 No hazardous materials, flammable substances, explosives, illegal items or materials presenting a health and safety risk may be stored on the premises without prior written consent.
18.10 Play With Fire Rehearsal Studios reserves the right to refuse, relocate, consolidate or remove any stored item where it reasonably considers this necessary for operational, safety, space management or legal reasons. Any costs incurred shall be payable by the hirer.
18.11 The hirer remains fully responsible for any damage, injury, loss or liability arising from stored items.
18.12 All stored items must be removed immediately upon the conclusion of the hire period unless otherwise agreed in writing.
18.13 Any property left on the premises after the agreed hire period may be removed, relocated, stored elsewhere or disposed of by Play With Fire Rehearsal Studios following reasonable efforts to contact the hirer. Any costs incurred shall be payable by the hirer.
19. Contact Information
Play With Fire Rehearsal Studios
Phone: 07948103445
Email: [email protected]
20. CCTV and Data Protection
20.1 CCTV is in operation throughout the premises for the purposes of security and the safety of clients, staff, and property.
20.2 Recordings are stored securely and retained for a maximum of 90 days. In practice, footage may be deleted sooner where no longer required for the stated purposes.
20.3 Clients and visitors have the right to request access to footage in which they appear. Requests must be made in writing to Mindful Acting Ltd trading as Play With Fire Rehearsal Studios at [email protected].
20.4 All CCTV processing is conducted in accordance with the Data Protection Act 2018 and UK GDPR.
21. Governing LawThese Terms and Conditions are governed by the laws of England and Wales. Any dispute arising out of or in connection with these Terms and Conditions, the hire of the premises, or any services provided by Play With Fire Rehearsal Studios shall be subject to the exclusive jurisdiction of the courts of England and Wales.
